| NAME
The Club is registered with the Cheshire FA as Newton Athletic
Youth Football Club.
OFFICERS
The full committee and any parents joining the Annual General Meeting
shall elect the following officers: Chairperson, Secretary &
Treasurer.
MANAGEMENT
The business of the club shall be conducted by the Committee, Team
Managers, Assistant Team Managers, plus any additional officers
appointed by the Executive Committee and shall meet every month
during the playing season with each member entitled to vote. The
committee shall have the power to:
| • |
Appoint and remove Team Managers
and Assistant Managers. |
| • |
Appoint any sub-committee that
they consider necessary. |
| • |
Delegate powers to that sub-committee. |
| • |
Appoint additional Officers as
required i.e. Mini Soccer Co-ordinator, Child Protection Officer
& Child Welfare Officer. |
| • |
Deal with matters covered and
not covered by the following rules. |
EXECUTIVE COMMITTEE
An Executive Committee consisting of the Chairperson, Secretary,
Treasurer and a minimum of three other elected members will be responsible
for hearing any disciplinary matters within the club. This committee
will meet when necessary and before making public any decision,
will consult with the full Management Committee. The members present
will elect the three additional members at the first Committee Meeting
in September.
CLUB FINANCES
The club will have a bank account and require two signatures for
any withdrawal. The signatories will either be The Chairperson,
Secretary and Treasurer. The Club Committee shall have the power
to authorise the payment of remuneration and expenses to any member
of the Club and to any other person or persons for services rendered
to the Club. The Club shall prepare an annual Financial Statement
to be presented at the Annual General Meeting in June of each year.
MEMBER OF LEAGUES
The Club will play in the relevant Leagues appropriate for its teams
and by doing so will affiliate to the Cheshire Football Association.
The club will compete in any Cup competitions organised by the said
League and area Association.
LEAGUE AND AREA ASSOCIATION RULES
The Club is mindful of the Constitution and Rules of the Area Association
and Leagues its teams belong to, especially the rules pertaining
to misconduct on/off the field of play, and the players selected
to play League Representative Matches.
Players, Parents Officers of the Club and Managers, receiving a
CAUTION or a SENDING OFF, should be made aware that the Club incurs
an administration fee set by the Cheshire Football Association.
The offending person shall pay all such fees and fines.
RECRUITMENT OF PLAYERS
The Club will keep close links with local primary & secondary
schools in the area to encourage participation of pupils in football
by providing training sessions locally for the children. The Club
will advertise locally for players under 10 years of age during
May/June each year before outside training sessions commence. It
is the policy of the Club that any player will be eligible to train
with the Club regardless of ability. Once recruited to the Club
players will be asked to sign a registration form, which will provide
contact information including emergency telephone numbers and any
medical information such as allergies which the parent deems necessary.
The Club will advertise locally during May/June of each year for
players aged 10 years and over to play the following season in competitive
leagues from Under 11 to under 16. Players playing in competitive
leagues must register with the governing league body before they
are eligible to play.
SUBSCRIPTIONS
A signing on fee is to be paid by each player once they reach the
required age group, to cover League Registration. In addition an
annual subscription will be payable to cover match expenses, training
expenses & Insurance cover. The level of subscriptions and method
of collection will be determined by the Management Committee at
the beginning of each season. Team Managers shall pay in any collected
subscriptions to the Treasurer at regular intervals, namely at the
monthly meetings. Any team member in arrears during the course of
the season will receive a letter from the committee pointing out
the arrears and the individuals’ parents will be invited to
speak with the Club Secretary in confidence regarding the issue.
If the Parent is having financial problems, the Secretary will agree
a suitable solution with the Treasurer and Parent to ensure that
the player is able to continue to play for the Club.
TEAM MANAGERS
The Executive Committee, which appoints the team managers, will
inform the Management Committee who the appointed Squad Manager
is for each age group.
TRAINING
The Club will adopt a common training policy for all age groups
between under 6 and under 10, and a common policy for teams from
Under 11 to under 17. Training subscription will be separate from
signing on and match subscriptions and set by the Management Committee
at the beginning of each season. Each age group will have a training
session each week.
RESULTS OF MATCHES
The Area Associations/Leagues have set procedure for the Clubs to
notify them of all results or cancelled games, plus the non attendance
of the opposing team, this is the responsibility of the Team Manager.
TEAM SELECTION
The Club does not promise to play every player in a competitive
match during the season on the grounds that they have attended training
(although they should make every effort to do so), the team selection
for each match will be the sole responsibility of the Team Manager.
Team Managers should notify the required players as soon as possible
when players are required to represent the Club. Similarly players
should notify their Team Managers as soon as possible if they become
unavailable.
SPONSORS
Club sponsors will be kept informed by the Management Committee
of significant events such as Cup Finals, Club Presentation Day,
One-off functions etc to ensure that they are invited.
ANNUAL GENERAL MEETING
The AGM will take place in the month of JUNE each year to:
| 1. |
Receive a report of the activities
of the Club over the previous year. |
| 2. |
Receive a report of the Club’s
finances over the previous year. |
| 3. |
Elect the members of the Club
committee. |
| 4. |
Introduce any new rules for the
forthcoming season. |
| 5. |
Consider any other business. |
The Secretary of the Club must receive by the 1st May each year
those people seeking to be elected to the Management Committee roles
of Chairperson, Secretary and Treasurer. An Agenda will be issued
two weeks prior to the AGM to all Parents along with a list of people
seeking to be elected to the Management Committee roles of Chairperson,
Secretary and Treasurer. All persons attending the AGM will be entitled
to vote on all issues.
TEAM KIT AND EQUIPMENT
The Club will provide the necessary football kit for each player
when representing the Club. Kit will be issued to the teams under
10 either on a game-by-game basis or for the whole season, which
must be returned to the Team Manager by the end of June each year.
Teams from Under 11 upward will be issued with a kit for the season,
which must be returned to the Team Manager by the end of June each
year. Team Managers will complete a kit/equipment list at the beginning
of each season, which is to be returned to the Secretary by the
end of September each year. The Club colours are Red and White.
CHILD PROTECTION POLICY
The Club will adopt and adhere to the Football Association Child
Protection Policy and in doing so
will appoint a designated person to ensure that the Child Protection
Policy is carried out at all levels.
CODE OF CONDUCT
The Club will adopt and adhere to the Football Association Code
of Conduct for Managers & Coaches, Players, Team Officials,
Parents and Spectators. These Codes are issued to the respective
persons as required and may also be included in the Clubs Welcome
Pack.
DISCIPLINARY PROCEDURE
The disciplinary procedure is in place to ensure that members of
the Club who persistently fail to meet the agreed expectations are
dealt with in a fair and open manner. In the case of a player breaching
the code of conduct the following will apply;
Players persistently failing to meet the agreed expectations
| 1. |
In the first instance the Age
Group Manager will speak to the player and his parents regarding
his behaviour and explain what is expected. |
| 2. |
If the player’s behaviour
does not improve the Age Group Manager will again speak with
his parents and may exclude the player for up to 4 weeks if
it is thought necessary. |
| 3. |
The final sanction will be exclusion
from the Club. Before this final sanction is enacted an interview
with the player and his parents must take place with the Executive
Committee. The Management Committee will take the final decision |
Players sent off for Violent Conduct or Swearing
in addition to any penalty set by the Cheshire FA
| 1. |
Any player sent off for violent
conduct or swearing will automatically miss the next game. |
| 2. |
A second offence will result
in missing two games. |
| 3. |
In the case of a Club Official
breaching the code of conduct an interview will take place with
the Executive Committee, the findings will then be presented
to the Management Committee who will make the final decision. |
All Incidents/Accidents whether they involve injury or not shall
be reported to the Executive Committee and the incident be logged
and investigated. In the event that an injury results the well being
of any individual must be of paramount importance to all Club officials
whilst carrying out their duties on behalf of the Club.
Procedure
The responsible person in charge of each team at the time of an
Incident/Accident, which results in an injury, must ensure that
the player is given adequate first aid if required. The responsible
person or the Team Manager must notify the player’s parents
(if not present) of the nature of the Incident/Accident or injury
at the earliest opportunity. The details of the Incident/Accident
must be reported to the Club Secretary, within 24 hours on the Accident
Report Form. The Team Manager must contact the Player’s Parents
within 24 hours of an accident resulting in an injury to ascertain
the well being of the player.
EQUAL OPPORTUNITIES AND ANTI DISCRIMINATION
The Club will adopt and adhere to the Football Association Equal
Opportunities & Anti Discrimination policies and in doing so
will appoint a designated person to ensure that the policies are
carried out at all levels. Newton Athletic Youth Football Club is
committed to a policy of equal treatment of all members and requires
all members of whatever level or authority, to abide and adhere
to this general principle. Newton Athletic Youth Football Club commits
itself to the immediate investigation of any claims of discrimination
towards any of its members and where such is found to be the case,
a requirement that the practice cease forthwith, restitution of
damage or loss (if necessary) and to the investigation of any member
accused of discrimination.
COMPLAINTS PROCEDURE
In the event that any Club member feels that he or she has suffered
discrimination in any way, or that the Club Policies, Rules or Code
of Conduct have been broken, should follow the procedures below.
| 1. |
They should report the matter
to the Club Secretary or another member of the Committee. |
| |
The report should
include:
•
Details of what, when and where the occurrence took place.
• Any witness
statement and names.
•
Names of any others who have been treated in a similar way.
• Details
of any former complaints made about the incident, date, when
and to whom made.
•
A preference for a solution to the incident. |
| 2. |
The Club’s Management Committee will
sit for any hearings that are requested. |
| 3. |
The Club’s Management Committee will
have the power to: |
| |
•
Warn as to future conduct any person found to have broken the
Club’s Policies or Code of Conduct.
• Suspend
from membership any person found to have broken the Club’s
Policies or Code of Conduct.
• Remove
from membership any person found to have broken the Club’s
Policies or Code of Conduct. |
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